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NOTICE OF 2020 ANNUAL GENERAL MEETING

October 1 @ 4:00 pm - 6:00 pm

MELBOURNE MARITIME HERITAGE NETWORK LTD

ABN: 78 631 878 772

(“MMHN”)

NOTICE OF 2020 ANNUAL GENERAL MEETING

MMHN AGM 4:00pm Thursday 1st October 2020

Start: Thursday 1st October 2020 – 4:00pm

Finish: Thursday 1st October 2020 – 6:00pm

Location: Via Zoom. Link to be provided by email.

 

We are pleased to invite you to attend the 2nd Annual General Meeting of the Melbourne Maritime Heritage Network Ltd (MMHN).

Due to the COVID restrictions the meeting will be held electronically via Zoom on Thursday 1 October 2020, at 4:00 to 6:00pm. Reminder emails with further information will be provided closer to the date.

Business:

  1. Adoption of AGM Minutes
  2. Adoption of Annual Report
  3. Adoption of Annual Financial Statements
  4. Special Business – Amendment of the Constitution
  5. Re-election or Election of Directors

GENERAL BUSINESS

  1. Other business which may be brought forward.
  2. Open forum

NOTES:

Re-election or Election of Directors
To consider and, if deemed fit, pass the following ordinary resolutions:

“That nominations and consents to act having been received by MMHN and tabled by the Chairperson that:

  1. Jackie Watts, being eligible, be declared re-elected as a Director;
  2. Michael O’Brien being eligible, be declared re-elected as a Director;
  3. Ross Brewer being eligible, be declared re-elected as a Director;
  4. Martin Dixon being eligible, be declared elected as a Director;”
  5. Sue Scarfe being eligible, be declared elected as a Director, or
  6. if any nominations are received in excess of the position available on the board, the chairperson, for the purposes of the ballot, shall allow for voting in accordance with clause 34 by a method that is fair and reasonable in the circumstances.”

Voting by Proxy – A member may appoint a proxy and:

  1. the proxy does not need to be a member of MMHN
  2. the proxy form must be delivered to MMHN at its registered address or the address specified in the notice of the meeting, and
  3. the proxy form must be delivered to MMHN at least 48 hours before the meeting.

Special Resolutions: Special resolutions need to be passed by not less than 75% of the members present (in person by electronic means, by representative or by proxy) and entitled to vote.

Voting of Directors: If any nominations for the positions of new Director are in excess of three, an electronic ballot will be held. The Directors will be the persons declared as a result of this or these ballot(s) and their appointment) will take effect from the close of the meeting.

Zoom Meeting: This meeting will be conducted online via Zoom. A member can participate in the meeting by taking the following steps:

  1. download and install the Zoom app if you have not previously done so. This involves opening a free account. You will need to provide an email address and create a password, to be used to sign-in to the meeting;
  2. provide the Society info@mmhn.org.au with your current email address. MMHN will send an email to all members for whom it has an email address inviting them to participate in the meeting;
  3. accept the invitation;
  4. a few minutes before the meeting, open your Zoom app and sign-in;
  5. click on the link in your email invitation to join the meeting.

If you would like to participate, but not via Zoom, you can appoint a proxy to participate on your behalf.

Reference is made to the linked documents to be read with, and as part of, this notice of meeting:

Attachment
2019 Minutes of 2019 AGM
2020 Annual report
2020 Annual Financial Statements
2020 Amendment to the Constitution of MMHN
2020 Nomination for Re-election of Directors
2020 Nomination for Election of new Directors
2020 Appointment of Proxy Form.

 

We invite you to join now

Melbourne Maritime Heritage Network

The membership form is available on https://www.mmhn.org.au/

Details

Date:
October 1
Time:
4:00 pm - 6:00 pm

Organiser

MMHN